General Small Office Safety Checklist

The following checklist was provided courtesy of Compliance and Safety LLC.

OFFICE SAFETY CHECKLIST

NAME:            ______________________________
LOCATION:    _____________________________
DATE:             ______________________________

CHECK:

 YES      NO  (Corrective Action must be done if you checked no)

EMERGENCY PREPAREDNESS

____    ____  1.  Is your fire extinguisher(s) located in an easily accessible location and is
properly maintained; 18” clearance?
____    ____  2.  Is your evacuation route clearly posted and up to date?
____    ____  3.  Check if fire exits are properly marked and exit lights are working
____    ____  4.  Ensure that trash and excess paper have been removed or recycled
____    ____  5.  Are fire sprinkler heads free from any obstructions or objects?
____    ____  6.  Have you just had an evacuation drill?
____    ____  7.  Have you had your annual earthquake drill?
____    ____  8.  Does your employee have knowledge about your evacuation plan?
____    ____  9.  Is your emergency plan located in a secure place?
____    ____ 10. Ensure that every employee have a copy of your emergency action handbook or its equivalent
____    ____ 11. Are emergency phone numbers posted visibly or on the phone?
____    ____ 12. Alarm stations must maintain an 18” clearance in front of the station

EXITS AND AISLES

____    ____  1.  Stairways and aisles must be free of hazards and ignitable materials
____    ____  2.  Is there an adequate housekeeping in the office?
____    ____  3.  Is there enough unobstructed interior space in every cubicle (ie. minimum of 36”)?
____    ____  4.  Are floor surfaces or carpets in good condition and are not worn out?
____    ____  5.  Are your exit doors clear of obstructions and is unlocked?
____    ____  6.  Fire doors must be kept closed
____    ____  7.  Are stair handrails available and in good condition?
____    ____  8.  Ensure that ramps are in good condition and have non-slip surface
____    ____  9.  Ensure that lightings are properly installed in aisles, stairways and halls
ELECTRICAL

____    ____  1.  Are extension cords 3 pronged/circuit breaker shut off type?
____    ____  2.  Ensure that your extension cords or power strips are not coupled
____    ____  3.  Ensure that no universal adapters are in use
____    ____  4.  Power cords must be in good condition
____    ____  5.  Plugs and wall outlets must be in good condition. Wall outlets must be three wire and is properly installed
____    ____  6.  Check for circuits that might be overloaded
____    ____  7.  Household grade appliances should not be in use
____    ____  8.  Ensure that wires or cords are not stepped on, under carpets or under any objects
____    ____  9.  Are electric heaters inspected on a regular basis and meet SFM requirements?
____    ____ 10. Ensure that no radios, personal lamps etc has been modified and all must be in good condition
____    ____ 11. Electrical panel/circuit breaker boxes must have a 30” free space across the face of the panel
____    ____ 12. Extension cords are to be used only for temporary power and not on vending machines, coffee maker, refrigerators and microwave

CABINETS AND SHELVES

____    ____  1.  Are shelves properly loaded?
____    ____  2.  Are heavy storage shelves stable and in good condition?
____    ____  3.  Have you checked if there are no exposed sharp corners?
____    ____  4.  Are objects placed on shelves easily accessible?
____    ____  5.  Is there a safe step stool for a safe access to top shelves?
____    ____  6.  Are file cabinet drawers equipped with latch?
____    ____  7.  Are vertical file cabinets equipped with safety lock?
____    ____  8.  Ensure that file drawers won’t open into traffic flow
____    ____  9.  Have you checked for possible overloaded drawers and unbalanced loading?
____    ____ 10. Cabinets and drawers should be kept closed
OFFICE EQUIPMENT

____    ____  1.  Are work stations had proper ergonomic working arrangement?
____    ____  2.  Is your chair base has a 5 point design?
____    ____  3.  Is the construction of the chair appropriate?
____    ____  4.  Does the conference room have a sturdy seating with stable base?
____    ____  5.  Are fans properly installed and secured to avoid from falling?
____    ____  6.  Are paper cutters in good condition and have functioning blade latch?
____    ____  7.  Are paper shredders inspected regularly and in good condition?
GENERAL

____    ____  1.  Is there an OSHA guideline posted?
____    ____  2.  Check for availability of material safety data sheets
____    ____  3.  Is there a quarterly or monthly meeting for safety committee?
____    ____  4.  Is the safety committee minutes distributed via email or is posted?
____    ____  5.  Is there an adequate supply for first aid kits?

SPECIALIZED INDUSTRIAL / MECHANICAL

____    ____  1.  Are personnel properly trained and is there an operating procedure  established?
____    ____  2.  Does equipment have caution/warning sign posted on it?
____    ____  3.  Are scheduled maintenance followed regularly?
____    ____  4.  Are the operators performing the maintenance properly trained in locking out the equipment?
____    ____  5.  Have you already completed the personal protective equipment hazard assessment (DHS 2204)?
____    ____  6.  Is there an eye protection used/worn by the user?
____    ____  7.  Have you checked if the machine’s moving parts are secured?

SECURITY

____    ____  1.  Is there a proper control for public access?
____    ____  2.  Is there a threat dealing section in your emergency action handbook?
____    ____  3.  Have you developed interview room security procedures?
____    ____  4.  Have you developed a check-in and other procedures for staff working out  of office?

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