The following checklist was provided courtesy of Compliance and Safety LLC.
OFFICE SAFETY CHECKLIST
NAME: ______________________________
LOCATION: _____________________________
DATE: ______________________________
CHECK:
YES NO (Corrective Action must be done if you checked no)
EMERGENCY PREPAREDNESS
____ ____ 1. Is your fire extinguisher(s) located in an easily accessible location and is
properly maintained; 18” clearance?
____ ____ 2. Is your evacuation route clearly posted and up to date?
____ ____ 3. Check if fire exits are properly marked and exit lights are working
____ ____ 4. Ensure that trash and excess paper have been removed or recycled
____ ____ 5. Are fire sprinkler heads free from any obstructions or objects?
____ ____ 6. Have you just had an evacuation drill?
____ ____ 7. Have you had your annual earthquake drill?
____ ____ 8. Does your employee have knowledge about your evacuation plan?
____ ____ 9. Is your emergency plan located in a secure place?
____ ____ 10. Ensure that every employee have a copy of your emergency action handbook or its equivalent
____ ____ 11. Are emergency phone numbers posted visibly or on the phone?
____ ____ 12. Alarm stations must maintain an 18” clearance in front of the station
EXITS AND AISLES
____ ____ 1. Stairways and aisles must be free of hazards and ignitable materials
____ ____ 2. Is there an adequate housekeeping in the office?
____ ____ 3. Is there enough unobstructed interior space in every cubicle (ie. minimum of 36”)?
____ ____ 4. Are floor surfaces or carpets in good condition and are not worn out?
____ ____ 5. Are your exit doors clear of obstructions and is unlocked?
____ ____ 6. Fire doors must be kept closed
____ ____ 7. Are stair handrails available and in good condition?
____ ____ 8. Ensure that ramps are in good condition and have non-slip surface
____ ____ 9. Ensure that lightings are properly installed in aisles, stairways and halls
ELECTRICAL
____ ____ 1. Are extension cords 3 pronged/circuit breaker shut off type?
____ ____ 2. Ensure that your extension cords or power strips are not coupled
____ ____ 3. Ensure that no universal adapters are in use
____ ____ 4. Power cords must be in good condition
____ ____ 5. Plugs and wall outlets must be in good condition. Wall outlets must be three wire and is properly installed
____ ____ 6. Check for circuits that might be overloaded
____ ____ 7. Household grade appliances should not be in use
____ ____ 8. Ensure that wires or cords are not stepped on, under carpets or under any objects
____ ____ 9. Are electric heaters inspected on a regular basis and meet SFM requirements?
____ ____ 10. Ensure that no radios, personal lamps etc has been modified and all must be in good condition
____ ____ 11. Electrical panel/circuit breaker boxes must have a 30” free space across the face of the panel
____ ____ 12. Extension cords are to be used only for temporary power and not on vending machines, coffee maker, refrigerators and microwave
CABINETS AND SHELVES
____ ____ 1. Are shelves properly loaded?
____ ____ 2. Are heavy storage shelves stable and in good condition?
____ ____ 3. Have you checked if there are no exposed sharp corners?
____ ____ 4. Are objects placed on shelves easily accessible?
____ ____ 5. Is there a safe step stool for a safe access to top shelves?
____ ____ 6. Are file cabinet drawers equipped with latch?
____ ____ 7. Are vertical file cabinets equipped with safety lock?
____ ____ 8. Ensure that file drawers won’t open into traffic flow
____ ____ 9. Have you checked for possible overloaded drawers and unbalanced loading?
____ ____ 10. Cabinets and drawers should be kept closed
OFFICE EQUIPMENT
____ ____ 1. Are work stations had proper ergonomic working arrangement?
____ ____ 2. Is your chair base has a 5 point design?
____ ____ 3. Is the construction of the chair appropriate?
____ ____ 4. Does the conference room have a sturdy seating with stable base?
____ ____ 5. Are fans properly installed and secured to avoid from falling?
____ ____ 6. Are paper cutters in good condition and have functioning blade latch?
____ ____ 7. Are paper shredders inspected regularly and in good condition?
GENERAL
____ ____ 1. Is there an OSHA guideline posted?
____ ____ 2. Check for availability of material safety data sheets
____ ____ 3. Is there a quarterly or monthly meeting for safety committee?
____ ____ 4. Is the safety committee minutes distributed via email or is posted?
____ ____ 5. Is there an adequate supply for first aid kits?
SPECIALIZED INDUSTRIAL / MECHANICAL
____ ____ 1. Are personnel properly trained and is there an operating procedure established?
____ ____ 2. Does equipment have caution/warning sign posted on it?
____ ____ 3. Are scheduled maintenance followed regularly?
____ ____ 4. Are the operators performing the maintenance properly trained in locking out the equipment?
____ ____ 5. Have you already completed the personal protective equipment hazard assessment (DHS 2204)?
____ ____ 6. Is there an eye protection used/worn by the user?
____ ____ 7. Have you checked if the machine’s moving parts are secured?
SECURITY
____ ____ 1. Is there a proper control for public access?
____ ____ 2. Is there a threat dealing section in your emergency action handbook?
____ ____ 3. Have you developed interview room security procedures?
____ ____ 4. Have you developed a check-in and other procedures for staff working out of office?
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